October 2017 Meeting Minutes

Naydenov Booster Club Minutes 10/5/2017

  1. ​Meeting​ ​called​ ​to​ ​order​ ​at​ ​6:32​ ​PM ​by​​ ​Chad​ ​Weaver,​ ​second​ ​by​ Rita​​ ​Sanders.
  2. Minutes​ ​from​ ​the​ ​previous​ meeting​ were​​ ​approved​ ​by​ ​a​ ​majority.
  3. Officer ​Reports​
    1. President​ ​-​ ​discuss​ ​that​ ​a​ ​special​ ​board ​meeting​​ ​was​ ​called,​ information​​ to​ be​ addressed ​under​ "new​  ​ business".
    2. VP​ ​of​ ​C&C​ ​-​ ​USAG​ ​night​ ​was​ ​a​ ​success! ​ Thank​ ​ ​you​ ​to​ ​all​ ​who​ ​helped​ ​ Thank you to Deanna for running it.
    3. VP ​of​ ​Fundraising ​ ​- ​ ​See​ below​​ in​​ ​unfinished​ ​business
    4. Treasurers ​ -​ ​ No​ ​
    5. Secretary​ ​-​ ​No​ ​
  4. Chair​ ​Reports
    1. Social​ ​media​ ​Chair​ ​-​ ​Annette​ ​met​ ​with​ ​Dean ​to​​ ​work​ ​on​ ​the​ ​NBC​ website​​ ​and updated a​ number​ of​ items.
    2. Rock​ ​and​ ​Roll​ ​Chair​ -​ ​ ​Chad​ ​and​ ​Renee​ ​working​ ​on​ ​​ ​Decisions​ ​to ​be​ made​ ​on​ ​R&R​ ​chair​ ​positions.​  ​This​ ​year’s​ ​prices​ ​will​ ​mirror​ ​prices ​ the​ ​Battle ​​in Bellevue ​meet.​ ​ We have roughly​ 229​ ​gymnasts coming​ ​thus​ ​far ​ ​which ​should​ ​​put us in​ the​​ black.​
    3. Finance​ ​Committee​ ​Chair​ ​-​ ​Michaela​ ​was​ ​not ​here​​ ​to​ ​discuss​ ​the​ ​updating​ ​of financial procedures.
  5. Unfinished​ ​Business
    1. Fundraising
      1. Chipotle​ ​-​ ​date​ ​set​ ​for​ Oct​​ ​15th​ ​at​ ​the​ Hazel​ ​​Dell location from ​5​ PM​ ​to​ ​​9​ PM.​  50% ​of​ proceeds to​​ the​booster ​​club. ​(Lead: ​ Annette).​ Please identify​ yourself ​when​ you​ come:​ ​verbalize,​ show​ ​flier ​on paper,​ ​show​ ​flier​ ​on phone​ -​​ anything ​as​ ​long​ ​as​ ​it​ ​is​ ​identified​ ​at​ ​check​ ​out/payment.​  Please​ bring​ your family​ and​friends!​
      2. Can​ ​collection​ ​-​ ​Kevin​ ​agreed​ ​that​ ​we​ could​ ​​have​ ​a​ ​bin​ ​outside​ the​​ ​Sonya ​Olsen​ ​will​ ​be​ ​in​ ​charge​ ​of​ ​getting ​the​​ ​bin​ ​and​ ​taking​ ​in​ the​​ ​bottles for ​change.​ ​ ​(Lead:​ ​Sonya)
      3. AmazonSmile​ ​-​ ​aka​ smile.amazon.com ​account​ is​ ​​in​ ​place​ ​and​ ​fully functional!​  ​Members​ ​can​ ​use​ ​it​ ​starting​ ​anytime;​ ​sign​ ​up​ ​for​ ​Naydenov Booster​ Club.​ ​ If​ ​you​ ​have​ ​any​ ​questions on​ how​ to make​ ​ it​ ​ work,​ please​ contact Rita​ Sanders,​ ​Noel​ ​Austin,​ ​or ​​Devon ​ ​Ebbing.​  Of​ ​​note,​ ​you ​cannot​ purchase​ ​through​ ​the​ ​app​ ​and​ ​have​ ​the 0.5% ​​go​ ​to​ ​NBC; ​​items​ ​must​ ​be purchased ​through​ the Amazonsmile​ browser.​ ​However, ​you can​ ​put items in​ ​your​ ​cart​ ​on​ ​your​ ​app​ ​and complete​​ ​the​ transaction process​ ​by bringing up the​ browser page.​​ (It’s super​ easy.)​This​ is​ ​a​ ​general fundraiser.
      4. November​ ​general​ ​fundraiser​ ​ideas:
        • See’s​ ​Candies​ ​(pre-order),​ $500​ minimum​ total​​ Shipped​ ​to​ Naydenov​ ​and​ ​distributed ​ ​by​ Rita.​No​ ​interest​ ​by​ ​group.
        • Yankee​ candle​ ​was​​ interesting​ to many​ ​in​ ​​the​ group​​ ​but​ ​Xcel​ ​is already doing​ it. ​ ​
        • Natalie ​​Alvarez​ ​brought​ ​up​ ​a​ ​used leo​ sale​ to​ benefit​ the team​ (could​ ​be​ ​set​ ​up​ ​a​ ​tent​ ​at​ ​Rock​ ​and​ ​Roll​ vs​ ​here​ ​at​ ​gym). ​-​The group ​was​ most​ ​ excited​ about​ ​​this.   ​
        • Annette ​Ferrin​ ​brought​ up bath​ ​bombs​ ​for Christmas​ ​-​ earn​​ ​$2 back for​​ every​ bath​  ​ bomb​ "fizzie.”​ ​ ​For​ ​guys​ ​“charcoal​ ​soap” ​​earn $3 ​back​ for​ every​ bar. - People​ expressed​​ ​interest​ ​in​ this.​
      5. Moda Center - If​ ​interested,​ ​contact​ ​Chad Weaver.​  ​Chad ​​LOVES​ ​Moda and we​ are​ in need​ of​ more​ ​volunteers​ ​for this ​VERY ​profitable​ ​"individual​ ​fundraiser". Start-Up cost is about​ ​$80​ ​to​ ​have​ ​all​ ​the​ ​gear​ ​and​ ​licensing​ ​to​ ​participate​ ​but​ ​Moda values​ ​our​ ​group​ ​and​ ​will​ ​train​ ​us.​  Volunteer easily makes that up the first night working. ​Chad​ ​selects​ ​the​ ​dates;​ ​usually​ ​starts 4​ ​or​ ​5:30​ ​PM​ ​and ends ​usually​ ​ends around 10​ ​PM.
    2. Revision ​of​ ByLaws​ ​- ​Still​ ​​in​ ​the​ ​works
    3. Revision of​ Financial​ Proceedings​ -​ ​Still​​ ​in​ ​the​ ​works
  6. New​ ​Business
    1. Number​ ​of​ ​coaches​ ​at​ ​competitions​ ​per ​​The​ ​financial​ ​procedures ​​state that​ ​the ​booster​ ​club​ will​ ​​support​ ​2​ ​coaches ​per​ session.​ ​If​ ​a​ 3​rd​ ​coach ​​attends there ​ must​ be​ unanimous​ approval​ by​ ​the​ ​parents​​ ​in​ ​the​ ​booster​ ​club.
      1. Devon​ discussed​ with​ optional​ coaches​ ​​Tiffany​ ​and​ Tiffany received​ ​input​ ​from​ ​Dimitri.​  ​The​ ​optional​ ​coaches​ ​can​ ​be​ ​flexible dependent​ ​on ​ ​need.​  ​The​ ​three​ ​coaches​ in​ ​​attendance​ ​at​ ​all​ ​meets​ ​was what​ Lois​ budgeted​ already​ ​for ​all​​ ​levels​ ​of​ ​optionals. ​ Optional members votedunanimously​ for​ ​3 coaches​​ at​ ​​each​ ​session. 
      2. Chad discussed​​ with​​ compulsory​ coaches​ Brittni ​and Renee.​ Parents​ expressed concern​ both​ ways​ of having​ ​too​ ​​few​ ​coaches ​​vs.​ ​too​ ​many coaches​ ​for​ ​their​ ​large​ ​group.​  ​There​ ​were​ ​parents​ ​who​ ​only​ ​wanted​ ​2 coaches​ ​and​ ​therefore ​ the​group​ would​ ​​not be​ ​unanimous​ in​ ​having​more​ than​ ​2​ ​coaches.​  ​Compulsory​ ​will​ ​have​ ​2​ ​coaches​ ​at​ ​each​ ​session. However,​ ​if​ ​club​ ​members ​want​​ to ​change​the financial​ procedures​ prior​ to​ ​future​ ​meets,​ ​this​ ​is​ an​ ​option. ​ ​Please​ ​approach​ a​ board​​ ​member ​​if you​ ​have​ ​concerns.
    2. Scholarship​ ​fund​ ​was​ ​distributed​ ​to​ ​a​ ​family ​in​​ ​need​ ​for​ ​the​ ​2017-2018​ ​financial calendar year.​ ​
    3. Framing​ ​team​ Pictures.  ​Devon​ ​is​ ​researching​ options.​ ​ ​Kevin​ ​agreed​ ​to​ ​cover​ ​the cost​ ​of​ ​framing.
    4. Spelling​ ​error​ ​in​ ​name​ “Gymantics”​ ​has​ ​ been​ ​corrected with IRS. ​They ​​are mailing ​us​ a​ ​new​ Tax-exempt​ letter/certificate.​  Do​ we ​​want to​ get​ ​“s”​ ​off​ ​end ​​of Booster ​on​ ​name​ registration​​ ​with​ IRS.​ ​​Name​ ​is​ ​currently​ ​registered​ ​as "Naydenov​ ​Gymnastics​ Boosters​ Club.”​ ​ If​ so,​​ they​ need​ ​copy​ ​of our​ Articles​of​ Incorporation.​  - ​Opted​ ​to​ ​table​ ​this​ ​for​ ​future​ ​if​ ​desired.
  7. We​ ​discussed ​switching​ ​meetings​ to​ Wednesdays.  However,​​ ​the​ ​group​  suggested​ alternating ​Wenesdays​ ​ and​ Thursdays.​ ​ - This​ ​​was agreed​        ​ upon.​
  8. Next​ ​Meeting ​set​ for​ Wednesday,​  November 8th​ at​ 6:30​PM in​​ ​the ​preschool room.
  9. A ​motion​ to​ adjourn​ was​ ​made​​ by​ Chad​ Weaver​ ​7:34​ ​PM, second​ ​by​ ​Rita​ ​Sanders.​
  Attendance: Chad​ ​Weaver Lois ​ Hinckley​ Noel​ ​Austin Bree​ ​Davis Devon​ ​Ebbing Jason​ ​Minor Dean​ ​Evans Kelly​ ​Evans Natalie​ ​Alvarez Randi ​ Milliner​ Stacy​ ​Newell Deanna​ Mutschler​ Amy​ ​Walters Lynda​ ​Yuthasastrakosol Marci​ ​Bohac Nita​ ​Vaillancourt Annette​ ​Ferren Brianne ​ Burdick​ Nancy ​ Hill​ Delia​ ​Fiscu Kasey​ ​Frazier Koreen​ ​Ray Elizabeth​ ​Pavenko Brandi ​ Bergkvist​ Mark ​ ​Newell
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